This privacy statement provides information about how Allsteps Dance Academy processes personal data. Processing is about what we do with the data e.g. collection, storage, use and retention. It also outlines Your Rights and which Lawful Basis (under the General Data Processing Regulations 2018) applies to how we manage personal data. This privacy information will be reviewed on an annual basis and updated when necessary.
Contents
- Lawful Basis – Consent
- Why we process personal data
- The personal data we process
- Storage of data
- Data Retention and Deletion
- Your Rights
- Contact details
Lawful basis - Consent
The GDPR legislation requires us to have a lawful basis for the processing of personal data. Our lawful basis is Consent. This means we ask you for your consent concerning the processing of your data. We do this by asking you if you wish to opt in.
Why we process personal data
Allsteps Dance Academy only collects and maintains personal data which is necessary for us to provide information and invoices to our students.
For example, we will use this information to create invoices and other documents such as:
- Letters;
- Information slips;
- Newsletters;
- Invitations;
- Class Information
Allsteps Dance Academy collects personal data from its students, which serves specific purposes only for use within the Academy. It only collects the minimum amount of data required to achieve this. Allsteps Dance Academy will not pass on ANY of the personal data it holds to ANY third party company, other than The Royal Academy of Dance Examinations Board and Imperial Society of the Teachers of Dance (ISTD) for exam entry.
The personal data we process
We maintain student lists and contact information for individuals who attend dance classes provided by Allsteps Dance Academy. The personal data we collect includes:
- Names
- Addresses
- Date of Birth
- Parental/Carer Contact Details
- Medical Conditions
- Email Addresses
- Telephone Numbers
- Uniform and Footwear Sizes
- Photographic Consent
Storage of data
Softcopy – data is stored in OneDrive. There is controlled access to both OneDrive and individual documents stored in OneDrive. Only staff of Allsteps Dance Academy who have a need to process this data are given access.
Hardcopy – data is stored securely by individual receiving the data.
Data retention and deletion
We review our softcopy and hardcopy holdings of personal data annually. We delete and destroy data that we no longer have a lawful reason to retain.
Website Data
This section details how we make use of any information that you give when you using this website. This site permits you to fill in forms that allow you to contact us. On these forms we ask you to provide certain information by which you can be identified (outlined below).
We are committed to ensuring that your privacy is protected and you can be assured that it will only be used in accordance with this policy. It is important to note though that we may change this policy from time to time by updating this page, you should therefore check this page to ensure that you are happy with any changes.
Information required when you use our forms:
- Full Name
- Email Address
- Phone Number
Why do we need your information?
We require the information above in order to allow us to communicate with you regarding your enquiry.
What do we do with your information?
We only use the data we have stored to allow us to communicate with you regarding your enquiry. We are committed to the security of your data and will not sell, distribute or lease your personal information to third parties unless required to so by law.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information that we gather. Access to our servers is restricted to dedicated locations and all passwords are strongly encrypted using modern encryption algorithms.
Can I request my data be deleted
You certainly can, just drop us an email or give us a call and speak to our Data Controller, Miss Rafferty. Please be aware though that if you are one of our clients, then we are required by law to retain invoicing data about you for 7 years and cannot delete this data until that time has passed.
Your Rights
The right to be informed
The right of access
The right of rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
If you wish to make a request based on any of these rights or require more information please use the contact details below.
Contact Details
Miss Rafferty
Principal
Allsteps Dance Academy
Email: [email protected]